Emploi & Formation
EDF Power Solutions - Office Manager
Employment Type: Contract_Outsourcing 1YEAR
Job Description – Office Manager
Report to HR & ADMIN MANAGER
About Us: EDF power solutions Korea is a leading renewable energy company dedicated to sustainable development and innovation in South Korea. We are currently seeking a proactive, organized and self-confident Office Manager to join our team and provide essential support in office operation.
Job Overview: As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office environment and providing support to our team members. This is an position suitable for individuals who are detail-oriented, resourceful, and eager to learn. The role will involve a variety of tasks, including office administration, HR admin support, and assisting in the organization of internal and external events
Key Responsabilités:
1.Office Administration:
Conduct general administrative tasks for the Korea team in Korea including, greeting guests, handling of correspondence, post and courier services
Ensure the office provides employees with a well-functioning, clean and tidy environment that is comfortable and easy to work in
An ability to independently priorities and manage Office Management tasks and activities based on urgency and importance
Working closely with our specialist contractors to ensure the proper function of all office equipment, furniture, fittings, and systems (office clean service, door entry systems, air conditioning, heating, audio-visual and conference call facilities, air purifier, water distributor, etc)
- Coordinate the issuance and distribution of business cards and access cards to employees, maintaining accurate records and ensuring compliance with security protocols.
Manage stocks of office supplies and management of office equipment, post and files (both physical and online)
Provide support to the team when necessary, e.g. managing translation services, obtaining quotes and settlement of costs, managing on-time delivery of work and distributing deliverables to the requestors
Seeks ways to develop and improve office administration operations and processes
Coordinate with the external company for the design and procurement of company goods
Provide support to the team with travel arrangements (domestic and international)
Project management responsibility such as coordinating office moves, and to work actively to promote a friendly, collaborate and fun atmosphere in and around the office
Provide ad hoc support to the team based at the Korea office including catering for meetings, reservations for external meetings/dinners and other similar tasks as required.
Assistance with providing refreshments and beverages to important VIP guests to the office
Assist and Provide secretarial support such as, but not limited to in scheduling meetings, booking conference rooms, and coordinating travel arrangements for team members as needed.
Serve as the main point of contact for building management, ensuring smooth operations and addressing any facility-related issues or office interior work as needed.
Support the organization of internal meetings, workshops, international event and training sessions by arranging logistics, preparing materials, and coordinating catering services.
Arrange hotel accommodation and flight reservations for team members traveling for business purposes, coordinating logistics and ensuring cost-effective options are selected.
Maintain office records, vendor contracts
Support for Obtaining Visas and Facilitating Settlement for International Employees in Korea (Visa, Apartment, car and Any Related Procedures etc…)
Support in maintaining accurate and up-to-date employee files
- Event Planning & Operations: Plan and execute internal and external meetings, workshops, corporate events, and training sessions.
2. HR ADMIN SUPPORT
System Operations: Build and manage the framework for the electronic approval system (WEHAGO).
Contract Administration: Execute and manage contracts through the internal contract management system.
Facilitate onboarding and offboarding processes.
Leave Management: Manage annual leave data,
Benefits & Welfare: Plan and execute gift programs for major holidays (Seollal, Chuseok) and corporate milestones/workshops.
Learning & Development (L&D) Support: Manage and monitor the completion of mandatory statutory training.
Qualifications
>5 years of working experience in office management or similar administrative positions
Professional demeaner with the ability to maintain discretion and confidentiality
Excellent interpersonal
Exceptional organizational skills with the ability to prioritize and multi-task in a dynamic and fast-paced environment
Proactive and independent way of working, anticipating, high flexibility and adaptability
Excellent computer skills including the MS Office suite
Good team player with a desire to work in a diverse international team
Fluency language skills in both English and Korean
Work experience in an international setting is a strong advantage
Ability to work independently with minimal supervision and collaborate effectively in a team environment.
We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.
* Must be a Korean citizen or a valid visa holder eligible to work in Korea.
Contact:
Jeongmin CHAE - HR & ADMINISTRATIVE MANAGER EDF power solutions Korea
