Emploi & Formation

EDF Power Solutions - Office Manager

Employment Type: Contract_Outsourcing 1YEAR 

Job Description – Office Manager

Report to HR & ADMIN MANAGER

About Us: EDF power solutions Korea is a leading renewable energy company dedicated to sustainable development and innovation in South Korea. We are currently seeking a proactive, organized and self-confident Office Manager to join our team and provide essential support in office operation.

Job Overview: As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office environment and providing support to our team members. This is an position suitable for individuals who are detail-oriented, resourceful, and eager to learn. The role will involve a variety of tasks, including office administration, HR admin support, and assisting in the organization of internal and external events

Key Responsabilités:

1.Office Administration:

• Conduct general administrative tasks for the Korea team in Korea including, greeting guests, handling of correspondence, post and courier services

• Ensure the office provides employees with a well-functioning, clean and tidy environment that is comfortable and easy to work in

• An ability to independently priorities and manage Office Management tasks and activities based on urgency and importance

• Working closely with our specialist contractors to ensure the proper function of all office equipment, furniture, fittings, and systems (office clean service, door entry systems, air conditioning, heating, audio-visual and conference call facilities, air purifier, water distributor, etc)

• Coordinate the issuance and distribution of business cards and access cards to employees, maintaining accurate records and ensuring compliance with security protocols.

• Manage stocks of office supplies and management of office equipment, post and files (both physical and online)  

• Provide support to the team when necessary, e.g. managing translation services, obtaining quotes and settlement of costs, managing on-time delivery of work and distributing deliverables to the requestors

• Seeks ways to develop and improve office administration operations and processes

• Coordinate with the external company for the design and procurement of company goods

• Provide support to the team with travel arrangements (domestic and international) 

• Project management responsibility such as coordinating office moves, and to work actively to promote a friendly, collaborate and fun atmosphere in and around the office 

• Provide ad hoc support to the team based at the Korea office including catering for meetings, reservations for external meetings/dinners and other similar tasks as required.

• Assistance with providing refreshments and beverages to important VIP guests to the office

• Assist and Provide secretarial support such as, but not limited to in scheduling meetings, booking conference rooms, and coordinating travel arrangements for team members as needed.

• Serve as the main point of contact for building management, ensuring smooth operations and addressing any facility-related issues or office interior work as needed.

• Support the organization of internal meetings, workshops, international event and training sessions by arranging logistics, preparing materials, and coordinating catering services.

• Arrange hotel accommodation and flight reservations for team members traveling for business purposes, coordinating logistics and ensuring cost-effective options are selected.

• Maintain office records, vendor contracts

• Support for Obtaining Visas and Facilitating Settlement for International Employees in Korea (Visa, Apartment, car and Any Related Procedures etc…)

• Support in maintaining accurate and up-to-date employee files

• Event Planning & Operations: Plan and execute internal and external meetings, workshops, corporate events, and training sessions.

2. HR ADMIN SUPPORT

• System Operations: Build and manage the framework for the electronic approval system (WEHAGO).

• Contract Administration: Execute and manage contracts through the internal contract management system. 

• Facilitate onboarding and offboarding processes.

• Leave Management: Manage annual leave data, 

• Benefits & Welfare: Plan and execute gift programs for major holidays (Seollal, Chuseok) and corporate milestones/workshops.

• Learning & Development (L&D) Support: Manage and monitor the completion of mandatory statutory training.

Qualifications

• >5 years of working experience in office management or similar administrative positions

• Professional demeaner with the ability to maintain discretion and confidentiality

• Excellent interpersonal 

• Exceptional organizational skills with the ability to prioritize and multi-task in a dynamic and fast-paced environment

• Proactive and independent way of working, anticipating, high flexibility and adaptability

• Excellent computer skills including the MS Office suite

• Good team player with a desire to work in a diverse international team

• Fluency language skills in both English and Korean 

• Work experience in an international setting is a strong advantage

• Ability to work independently with minimal supervision and collaborate effectively in a team environment.

We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.